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Our Privacy Policy 

Bevan Residential Limited Privacy Policy

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Introduction

Bevan Residential Limited ("we," "us," "our") takes your privacy seriously and is committed to protecting the confidentiality and integrity of personal data. This privacy policy outlines our practices regarding the collection, use, and sharing of personal data and your rights in relation to that data. We comply with the relevant data protection laws, including the General Data Protection Regulation (GDPR).

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Data Controller and Data Protection Manager

Bevan Residential Limited, located at  Courthill Road, Poole, Dorset BH14 9HJ, is the data controller for the purposes of the GDPR. Our Data Protection Manager (DPM) oversees compliance with this policy. If you have any questions or concerns about how we use your personal information, please contact our DPM at info@bevanresidential.com or by post at Bevan Residential Limited, 24 Courthill Road, Poole, Dorset BH14 9HJ.

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What Personal Data We Collect

We collect and process various categories of personal data, including but not limited to:

  • Personal details (name, date of birth, gender, marital status, nationality)

  • Contact details (address, email, phone number)

  • Identification documents (passport, driving license)

  • Financial information (bank details, credit history, salary, payslips)

  • Employment details (employer's name, address, contact information)

  • Property details (current and previous addresses, landlord details)

  • Tenancy details (tenancy agreements, rent payment history)

 

How We Collect Personal Data

We obtain personal data:

  • Directly from you (e.g., when you fill out an application form)

  • From third parties (e.g., credit reference agencies, previous landlords, employers)

  • Through our website and property portals (e.g., Rightmove, Zoopla, On the Market)

 

Purpose of Processing Personal Data

We process personal data for the following purposes:

  • To provide residential lettings, and property management services

  • To comply with legal obligations (e.g., anti-money laundering regulations, immigration checks)

  • To perform our contractual obligations

  • For fraud prevention and risk assessment

  • To maintain our accounts and records

  • To manage and administer our services

 

Legal Basis for Processing

We process personal data based on the following legal grounds:

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate interests (e.g., fraud prevention, improving our services)

  • Consent (where applicable)

 

Sharing Personal Data

We may share personal data with third parties, including but not limited to:

  • Other landlords and letting agents

  • Employers and educational institutions

  • Service providers (e.g., utility companies, contractors)

  • Financial organizations (e.g., banks, credit reference agencies)

  • Government bodies and regulatory authorities

  • Professional advisors (e.g., solicitors, accountants)

  • Tenancy deposit schemes

  • Debt collection agencies

 

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Personal data related to accounting and taxation will be retained for six years from the end of the accounting period to which it relates.

 

Data Security

We take appropriate technical and organizational measures to protect personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. This includes secure storage on our computers, servers, and cloud-based software.

 

Your Rights

You have the following rights regarding your personal data:

  • The right to be informed about the collection and use of your data

  • The right of access to your data

  • The right to rectification of inaccurate or incomplete data

  • The right to erasure (the "right to be forgotten")

  • The right to restrict processing

  • The right to data portability

  • The right to object to processing

  • Rights related to automated decision-making and profiling

 

Exercising Your Rights

To exercise any of your rights, please contact our DPM at info@bevanresidential.com or by post at Bevan Residential Limited, 24 Courthill Road, Poole. Dorset BH14 9HJ. We aim to respond to all requests within one month.

 

Data Breaches

In the event of a data breach, we will notify the Information Commissioner's Office (ICO) and affected data subjects without undue delay if there is a risk to their rights and freedoms.

 

Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes.

 

Bevan Residential Limited ensures comprehensive coverage of privacy practices and compliance with data protection laws. If you have any questions or require further information, please do not hesitate to contact us.

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